Prompts the next question during the consult and produces a structured intake memo for the file.
For family and small law practices
Walk out of the first consult with the intake already written.
Notes, key facts and the follow-up letter prepared while you listen, in your firm's own accounts. You review and decide; nothing goes out without you.
30-minute call. Then a baseline week: where your hours go and what they cost.
Where the day goes.
A first meeting ends with a page of scribbles to type up.
Most of your assistant's day isn't billable: it goes to retyping and chasing.
New inquiries wait while you're in court.
What the assistant does.
Follow-up letters, document requests and check-ins drafted for your review every morning.
Tracks what each client still owes (financial disclosure, IDs, signed forms) and drafts polite reminders.
Works alongside: Your email and calendar, Clio or your practice-management system, Word.
- Your client data stays with you
- You approve every message before it's sent
- Your data never trains a model
- No new system to learn
Built for privilege: the assistant runs in your firm's own accounts, recordings aren't kept unless you choose to keep them, and every output is reviewed by a lawyer before it's used.
How it works
From first call to a working gear.
- 01
A 30-minute call.
You tell us where the hours go.
- 02
Baseline week.
We pick one task and one number and measure where you are today. You get a written map of where the hours go and what they cost.
- 03
Build.
We build it in your accounts, on your email, spreadsheets and CRM. You see it working on your own real examples, with names removed, before it goes live.
- 04
Before and after.
We measure the same number again.
Projects typically start at $5,000.
Results
Measured, not promised.
Time per client intake
Measured on one firm's client intake, before and after. Approximate.
Client follow-ups sent within a week
A solo career practice: client follow-ups sent within a week, before and after.
Time to finish a ticket
A software development team cut the time it takes to finish a ticket.
FAQ
What about…?
What do the law societies say about AI?
Guidance such as the Law Society of Manitoba's 2024 notes on generative AI expects lawyers to supervise AI output and stay responsible for it. The assistant is built that way: it drafts, and you decide.
Does it give legal advice?
No. It prepares notes and drafts for you. Advice stays with you.
Will it replace my assistant?
No. It prepares the drafts, notes and reminders your assistant types today, so they can spend their time on clients. You and your team decide what goes out.
What happens to client data?
It stays in your accounts. The AI runs under your firm's own agreements, and business APIs are contractually barred from training on your data. Details: How we handle your data.
What if it doesn't work for us?
You'll know before you commit to a build. The baseline week shows where the hours actually go, and we show the tool working on your own real examples, with names removed. After the build we measure the same number again.
Do we need new software?
No. It works in your email, your spreadsheets and the system you already use.
What does it cost?
It depends on the task, so we quote after the first call and the baseline week. Projects typically start at $5,000.
Where do your team's hours go?
Tell us a little about your business. We'll reply within two business days.
- hello@aigear.ca
- Phone
- 204.631.0222